Body of Persons Approval (BOPA) Application

Children in entertainment - restrictions in relation to all performance

You will need to upload a copy of the organisation's Safeguarding / Child Protection policy before submitting this application.

Before continuing with the form please check the permitted hours table below.

Permitted hours
Topic	Age 0 to 4	Age 5 to 8	Age 9 and over
Maximum number of hours at place of performance or rehearsal (Reg.22)	5 hours	8 hours	9.5 hours
Earliest and latest permitted times at place of performance or rehearsal (Reg.21)	7am to 10pm	7am to 11pm	7am to 11pm
Maximum period of continuous performance or rehearsal (Reg.22)	30 minutes	2.5 hours	2.5 hours
Maximum total hours of performance or rehearsal (Reg.22)	2 hours	3 hours	5 hours
Minimum intervals for meals and rest (Reg.23)	Any breaks must be for a minimum of 15 minutes. If at the place of performance or rehearsal for more than 4 hours, breaks must include at least one 45 minute meal break.	If present at the place of performance or rehearsal for more than 4 hours but less than 8 hours, they must have one meal break of 45 minutes and at least one break of 15 minutes If present at the place of performance or rehearsal for 8 hours or more, they must have the breaks stated above plus another break of 15 minutes.	If present at the place of performance or rehearsal for more than 4 hours but less than 8 hours, they must have one meal break of 45 minutes and at least one break of 15 minutes If present at the place of performance or rehearsal for 8 hours or more, they must have the breaks stated above plus another break of 15 minutes.
Education (Reg.13)	N/A	3 hours per day (maximum of 5 hours per day). 15 hours per week, taught only on school days. Minimum of 6 hours in a week if aggregating over 4 week period or less.	3 hours per day (maximum of 5 hours per day). 15 hours per week, taught only on school days. Minimum of 6 hours in a week if aggregating over 4 week period or less.
Minimum break between performances (Reg.23)	1 hour 30 minutes	1 hour 30 minutes	1 hour 30 minutes
Maximum consecutive days to take part in performance or rehearsal (Reg.26)	6 days	6 days	6 days

Permitted hours(Required)

You must confirm you have read and understood the permitted hours above to continue to the contract of agreement form.

I confirm I have read and understood the permitted hours

Organisation details

Name of organisation(Required)

Named person(Required)

Email(Required)

Telephone number(Required)

Organisation address details

Address of organisation(Required)

Address Line 1 Address Line 2 City County Postcode

Details about person responsible for production

Contact details for person responsible for the production(Required)

Position in production(Required)

Performance details

Name of performance(Required)

Dates and times of performance(Required)

Date

Start time

End time

Location of performance(Required)

Address Line 1 Address Line 2 City County Postcode

Details of children taking part in the performance

Enter number of children

Male(Required)

Female(Required)

Details of Local Authority approved chaperones

Chaperones must have licences with them on performance days in the event of an inspection by the Local Authority.

Details of Local Authority approved chaperones(Required)

Names of authorised chaperones

Licence expiry date

Name of Authority which approved chaperone

Details of first-aiders

Details of first-aiders(Required)

Name

Licence expiry date

Safeguarding / Child Protection Policy

Please upload the organisation's Safeguarding / Child Protection Policy(Required)

Max. file size: 10 MB.

Please upload Risk Assessment (optional)

Max. file size: 10 MB.

Contract of Agreement

{Name of organisation:5}

The above organisation has applied to Redbridge Council (the Local Authority) to be approved as a Body of Persons under s.37 Children & Young Persons Act 1963 (opens in new tab). If approved, the organisation would be exempted from the need to apply for individual licences for children to perform within the Council boundaries.

If approved, the organisation agrees to adhere to the following conditions:

No payment will be made to the child or anyone else, on behalf of the child, other than for defraying expenses.
No child will be absent from school to take part in a performance given under the Body of Persons approval.
The organisation will provide the Local Authority (LA) with details of each performance/rehearsal including the dates, times and location, at least 21 days in advance of the first performance unless the LA has agreed to a shorter notice period. Any changes to the performance schedule must be advised to the LA in advance. The organisation will also provide the name and contact details of the lead person responsible for each performance.
The organisation agrees to comply with Regulation 11 and Regulations 15 to 29 of The Children (Performances and Activities) (England) Regulations 2014.
A risk assessment must be carried out in respect of each place of performance.
A first aider is present at each place of performance.
The organisation will ensure that an appropriate number of Local Authority approved chaperones (see Reg.15) are engaged to care for the children employed, having specific regard to their sex and age, ensuring that each child is supervised at all times. (delete as appropriate)
The organisation agrees to any authorised officer of the LA having unrestricted access whilst any dress or technical rehearsal or performance is taking place at any venue that the organisation uses for such purposes.
The organisation will provide a written Safeguarding / Child Protection Policy to the Local Authority.
1The organisation will obtain a signed statement of fitness from the parent of each child.
The organisation will ensure that a list of emergency contact details in respect of each child including any medical issues or additional needs is available at the place of performance.
The organisation will ensure signing in and out sheets and daily record sheets are completed for each performance.

Failure to comply with any of the above agreements or conditions is likely to result in the Local Authority revoking the Body of Persons exemption with immediate effect.

Failure to comply with The Children & Young Persons Act 1963 s.37 and The Children (Performances and Activities) (England) Regulations 2014 is a criminal offence, which on conviction carries a maximum penalty of £1,000 or three months imprisonment or both.

Agreement(Required)

I have read, understood and agree to the above terms and conditions